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Managed Email Content Filtering – the Ultimate way to Stop SPAM

20th March, 2011 - Posted by admin - No Comments

Over 80% of all email traversing the online world is classified as SPAM. This massive influx of worthless email leads to a lot of productivity loss and substantial internet load on your business.

Imagine, every single day everyone of your staff members or work colleagues sits down at their PC to see 30, 40 or even more new emails in their inbox. Following that, each of your staff members then spends 15 to 30 minutes or it could be more, working through the abundance of email only to discover there are only 4 or 5 legitimate new emails.

Now contemplate all your roaming users which have access to their email utilising their mobile phones, PDA’s, iPad’s and laptops. All those new spam emails have been distributed to numerous devices per user. So far in this example we have only considered emails received throughout the night. SPAM email is received 24×7, so you and your staff will have to periodically deal with this unpleasant email throughout the day too.

Now work out the numbers as well as the amount of time and productivity loss your business undergoes every single day while managing this nuisance email content. There are many products and solutions for stopping spam email, but of all these solutions there aren’t many that are actually suitable for most companies.

Desktop software or Endpoint solutions – cannot handle spam mail until it’s been received by your email client software. These solutions generally only quarantine the email into a spam folder from where the end user will be required to manually delete the quarantined mail. On face value endpoint solutions seem to be pretty inexpensive, but each license only defends a single endpoint or PC, so once you license each of the PC’s in your company, this can be quite a pricey solution. Being a desktop solution, this solution contributes extra load on your desktop PC’s and doesn’t eliminate any network load. Desktop solutions don’t ultimately save any end user time either, because your employees still have to physically deal with the quarantined emails.

Onsite server solutions – are to some degree better than endpoint solutions as they do stop the spam emails from reaching the end users. These solutions need you to have your own onsite mail server, such as Microsoft Exchange, so for many smaller companies an onsite server solution is not appropriate. This solution, being onsite, doesn’t eliminate excess internet and network load as a result of spam traffic and it provides extra load and overhead on your mail server. An onsite server solution also requires additional IT support and routine service to keep the software updated, functioning and blocking the most current email threats.

Onsite gateway appliances – are the pick of this bunch, when considering your own onsite solution, although these appliances are usually expensive and cost prohibitive for the majority of businesses. They also require your business to possess internal mail servers and infrastructure. Similar to each of the solutions listed above, the content is not dealt with until it reaches your network. Consequently, no network or internet load is cut down. Systems employing gateway appliances do eliminate the overhead from your mail servers, although they certainly do still demand upkeep and servicing from IT support staff, incorporating further expenses to spam prevention.

Managed Email Content Filtering Services – are the recommended solution if you wish to stop SPAM before it reaches your network and users. Content Filtering Services can easily be scaled from a single email user to hundreds and even thousands of users. As this solution is a managed service the infrastructure is continually updated and maintained ensuring that the best spam and email security defense, without any further support costs to your organisation. Being a managed offsite solution there is no load on your internal IT infrastructure by any means, as all of the email processing is addressed on your managed service provider’s datacentre infrastructure.

Managed email content filtering services are typically delivered at no upfront hardware, software or infrastructure cost. These services are also costed at a monthly rate and you are only charged for the quantity of users or mailboxes employing the service, making these services a truly inexpensive solution. Content Filtering Services also provide many more fully inclusive capabilities over and above solely SPAM defence and prevention.

Some of these capabilities can include:

• anti-virus and malware protection
• file attachment type filtering
• image analysis for pornographic material
• email archiving
• email encryption
• inbound and outbound email filtering
• disclaimer stamping
• SMS notifications
• and the list goes on

The selection of an anti-spam solution for your company email content filtering ought to be relatively straight forward. SPAM isn’t just a time waster it truly is costly and suffering with the influx of such email is just costing your company increasingly more on a daily basis. There is no need to invest in extra infrastructure and software. Use a Managed Email Content Filtering System and stop SPAM in its tracks.

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